Events and Event Series
To create a new event, hover over Add content in the Shortcuts menu and then click add event.
Jump to:
Add Event
The Event content type has a set number of specific fields that will be laid out in a particular way on your published page. Fill in the fields in the form and click save to save your event.
Events Importer: In addition to creating events manually, your website can import events from Stanford Events . If you need help with your imported events, check out our Troubleshooting: Event not Imported from Localist guide or contact the H&S web team.
Event Details Tab
The "Create Event" page has several tabs with various fields to complete. It opens to the Event Details tab:
This is where you will enter the event basics including:
Date/date range, time, and duration
One media item (image or video) - this is optional. Click add media to add a new item or select from a list of media already on the site.
Event information
Location
Map link - this is optional
Event Tags Tab
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This tab has two fields: Event Series and Event Type.
Event Series: if this event is part of a series, you can select the appropriate series to which it belongs, such as Department Seminars or Thesis Defenses. If this event is a standalone occurrence, select "none." For more information see the Event Series section.
Event Type: This is a taxonomy term and you'll need to create an event type before you can select it. See the Manage Taxonomy guide to learn more.
Supplemental Info Tab
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The following fields can be filled in:
Contact email and phone for the event organizer
A link to the event, if one exists
Event sponsor
Additional information
The remaining fields of Audience, Status, and Category are all imported from Stanford Events and are rarely used on our sites.
Adding an Event Speaker
To add a speaker to your event, you'll select either the "Add new Speaker" or "Add existing Speaker" button.
A new speaker is one who has never been added to your site previously.
An existing speaker is someone who is already on your site, perhaps as a faculty member with a profile page.
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Post Event Details
Once your event has concluded, you may wish to share photos and/or videos. These can be a great addition to showcase what events in your division look like, and potentially encourage attendance at similar future events.
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Video Tutorial for Adding an Event
Relevant section spans from 5:20-11:23.
Add Event Series
An event series is a special kind of content that acts as a collection of events. For instance, many departmental sites have event series for their regular Department Seminars, as well as Graduate Student Thesis Defenses. All of the events related to a series are tagged with the corresponding event series tag, and can then be viewed together by clicking on that specific Event Series page.
Creating a new event series
To create a new event series, hover over Add content in the Shortcuts menu and then click add event series.
Name your event series, add the optional image, and the optional description. The Series Image option allows you to upload one default image that will be applied to ALL events within that series for consistency. You can override it by specific event, as desired.
Video Tutorial for Adding an Event Series
Relevant section spans from 11:24-12:14.