In 2024, enterprise search apps have become remarkably intelligent, providing a direct line to the answers you need – no more sifting through endless folders or outdated wikis.
In this post, we'll explore the top 5 standalone search apps that are the fastest to deploy for internal teams. But which one is the best for you? Let’s check them out.
Top 5 Enterprise Search Platforms
Slite - An AI Knowledge Base
Slite excels at being both a collaborative knowledge creation platform and a powerful search engine, significantly enhancing knowledge discovery and productivity with its AI enterprise search software.
It features a user-friendly document editor for crafting guides and procedures, AI-driven search that digs into content for precise answers, and seamless integrations with tools like Slack and Google Drive. Slite is a top choice for teams who want to both build and search their knowledge base effectively.
Guru - A solid Company Intranet for static knowledge
Guru is best known for its emphasis on knowledge capture and organization, representing a solid example of enterprise search platforms with its unified search capabilities. Its browser extension and Slack integration make it easy to save and access information within your workflow.
Guru also includes verification tools to ensure your knowledge base remains accurate. It’s ideal for teams with a well-defined knowledge structure who prioritize ease of use and information accuracy.
Glean - For teams who want AI Search and Chatbots
Glean is an extremely reliable Enterprise Search with a growing stack of Knowledge Management and AI-based features, positioning it among leading enterprise search software due to its advanced AI and machine learning capabilities.
It can intelligently uncover insights within your company’s data, connecting scattered information across different tools. Additionally, Glean allows you to build custom chatbots for quick answers within apps like Slack. Choose Glean if your team struggles with unstructured data or wants conversational AI search experiences. If you’re interested in Glean more, you can read our detailed review here.
GoSearch - Customizations, Insights, and BYOC
GoSearch offers flexibility and just the right number of features to give a great Search experience, utilizing enterprise search solutions to provide insights and improve decision-making.
It excels at adapting to unique knowledge structures and provides insights into how your team searches for information. The “Bring Your Own Cloud” (BYOC) approach lets you host data in your preferred environment. GoSearch is ideal for teams who want full control over their data and highly tailored AI search experiences.
Microsoft Search - Enterprise Search for MS 365 Users
Enterprise search tools, especially those offering unified search and advanced search capabilities, are becoming indispensable in modern business environments.
Microsoft Search deeply integrates with the Microsoft 365 ecosystem (Outlook, Teams, PowerPoint, etc.). It can even be invoked from any of their tools.
It leverages insights from your activity within these tools to personalize results. However, its effectiveness diminishes if your team heavily uses non-Microsoft applications. Microsoft Search is the obvious choice if your organization relies primarily on Microsoft products.
How to Choose the Right AI Enterprise Search Software
The ideal search app depends on your team’s unique workflow and knowledge base. Consider these factors to make an informed decision:
- Content Sources: Identify the types of data you need to search (documents, emails, code repositories, etc.). Does the app integrate with your existing tools seamlessly?
- Search Capability: How sophisticated does your search need to be? Basic keyword matching might suffice, or do you require AI-powered natural language processing for complex queries? The incorporation of machine learning and semantic search capabilities significantly enhances the sophistication of search apps, enabling them to understand context, interpret user intent, and connect related search queries to relevant results efficiently.
- Collaboration Needs: Does your team need to create and edit knowledge collaboratively? If so, some apps offer built-in document editors or knowledge base functionalities.
- Security and Compliance: Where is your data stored? Does the app offer the necessary security features and regulatory compliance certifications?
- User Interface and Adoption: Will your team find the app easy to use and intuitive? Consider factors like search syntax, filtering options, and overall user experience. An intuitive search bar is crucial for ensuring that users can quickly and easily navigate and access content from various data sources.
- Scalability and Cost: Factor in the cost of the app and its ability to scale as your data volume and user base grow. Some offer freemium plans for smaller teams.
Exploring apps like Google Cloud Search can provide valuable insights into how unified and AI-powered search capabilities, including machine learning and semantic search, benefit organizations by delivering relevant, personalized, and intelligent search experiences.
Bonus Tip: Take advantage of free trials or demos offered by most search app vendors. This allows your team to test-drive the functionality and see how it integrates with your existing workflows.
Conclusion: Evaluating Search Capabilities in Enterprise Solutions
Modern search engines and tools, powered by AI, are transforming the way organizations access and leverage information, enabling them to understand context, interpret user intent, and continuously enhance search accuracy by adapting to users' needs.
Have a teammate who’s a marketing analytics whiz? Glean’s AI can surface their insights for everyone, not just those who know to ask.
Need a search app that works the way you do? GoSearch can adapt to your data structures for a smooth search experience.
And for teams that want a central hub for knowledge, Slite offers an all-in-one solution to build a collaborative knowledge base and find information easily.
And if you’re looking to build a solution yourself, take a look at our top 10 list which includes software that you can use to build your own in-house Enterprise Search solution.
The right search app can streamline workflows, eliminate information silos, and empower your team to achieve incredible results. Don’t settle for information scattered across your organization – invest in the right search tool and watch your team’s knowledge truly come alive. Advanced search tools play a crucial role in streamlining workflows and enhancing knowledge management within teams.
