Prepare a meeting agenda in advance
The agenda is probably the most overlooked and crucial part of a meeting.
Do you know that feeling, when you don't know the goal of a meeting and when the discussion gets off-topic? Blame the agenda.
The most effective agendas have few topics and are set with a realistic amount of time for each agenda item.
As much as possible, collaborate on the agenda with other participants: ask them for input on it. Once prepared, share the agenda in advance. And explicitly go through the agenda items at the beginning of the meeting.
It will give a chance for everyone to come prepared and be more focus and relevant during the meeting.
Your team meeting agenda should include for the least:
- Meeting time (start and end time)
- Purpose of the meeting
- Clear agenda items with objectives
Last but not least, leave some room for open discussion/impro. Include it in the agenda items at the end. It'll help you capture any open questions and include them in follow-up tasks.
For the preparation part, you should ease your task with collaborative tools, such as Slite, which helps you run great team meetings.
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