How to prepare before the meeting?
A great meeting starts before you actually start writing minutes.
To ensure maximum efficiency you should always clarify what is expected of you as the note-taker, especially if you are new to it.
It's also important to check with the meeting owner that the meeting agenda is set in advance. Not only is it the path to running effective team meetings but it's a great way to be more efficient:
- use the agenda items to prepare an outline for your document and pre-fill the list of meeting attendees
- If necessary, include a reference to items from the previous meeting that attendees would need to be aware of
- And last but not least, if you're using a note-taking software (such as Slite), you can set-up meeting minutes templates for different meetings and pre-attach relevant documents to the note (meeting presentation, report to be discussed...)
That way, when you actually get to the meeting, you're ready to write down the important stuff.
Related content: discover how to run effective meetings with Slite