A project update, sometimes referred to as a project status update, a project progress report or a project status report, is a document that updates the reader about the current status of a project. In that sense, it's a fairly self-explanatory document.
Project updates are incredibly handy project management tools and are usually put together and sent out by project managers, project management offices (PMOs) and project teams. They can also be used both internally and externally. More specifically, they come in handy in order to:
Once you've established a project status update template, its structure will likely remain relatively consistent. That's one of the many reason why it's convenient to use a template that can be updated in real-time.
Pro Tip: Readers will digest information more easily if you stick with the same formatting & design across multiple different project updates. You can even try color coding.
A project update template or project update document is used by project managers or team members to show the stakeholders the status of a project. Project updates are an organized way to report and keep track of the project.
Project updates should have a simple and straightforward format to ease the reporting process. To write a project update you need to follow these steps:
The contents of project update documents are flexible depending on your project status reporting needs, but they often include the following elements:
Pro Tip: Many project teams choose to include visuals like infographics, graphs and even Gantt charts in their project updates.
Developing and sending out regular project updates can truly do wonders in helping your project plan along and getting you the results you want. Project update documents:
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Ready to go? Begin working on your project update document right away by:
Determining Your Needs
The most effective project update documents accurately reflect all the important elements of said project. When designing your template, think about everything that comprises your project and what you need to include in your reports. This will ensure high-quality reports and a template that can be reused easily.
Talking To Your Team
When in doubt, communicate. Before finalizing your template's structure, make sure to consult your project team members and ask them for their input. Take note of their ideas and suggestions.
Thinking About Your Audience
Project update documents change a great deal depending on who they're being written for. Keep your audience in mind when developing your template. Will readers mainly be internal team members or external stakeholders? This will give you a great idea of what information you need to include.
...there you have it! You're ready to start developing your very own project update template. You'll be sending out pertinent updates about your next great project in no time.