7 Best Wiki Software For 2025
When you’re a small team, managing, sharing, and accessing knowledge is not a big task. You can easily ask or even answer questions from your co-workers and announce critical updates—without worrying if they reached all your team members.
But, when a company grows from single or double-digit employees to three or four-digit employees—that’s when it faces problems like increased knowledge silos and information barriers.
These issues often arise due to a lack of a centralized knowledge-sharing solution or outdated wiki software that struggles to maintain content quality, provide integration capabilities, and offer scalability.
This is why businesses need more intuitive and modern wiki software that makes content organization and collaboration a breeze.
So, what are these features, what makes wiki software a modern and intuitive solution, and what software would be the best for your company? Let’s find out.
A Wiki software follows a collaborative model where employees can access, collaborate, and edit information and internal documents, such as
While wikis can be public or private, most of the information in them is confidential, so companies prefer private wikis that are not accessible to everyone.
Taking this into consideration, I’ve listed down the top and most basic features you should look for in a wiki software before investing in one. Let’s take a look at them:
I believe that hands-on testing of every software is essential to ensure that it meets growing businesses' needs.
Here are the criteria that allowed me to approach the evaluation process of wiki software:
As a first step, I signed up for free demos and trials of several popular wiki software to test their features and functionalities. Here’s what I tested:
To analyze whether the software was accessible and intuitive to use at all skill levels, I analyzed:
I then checked each tool's integration capabilities and compatibility with applications to ensure that they offered integrations with at least the most common applications, such as Slack, Google Docs, and Google Workspace.
Lastly, I brushed through all the user reviews and case studies present on the tool’s official website as well as third-party websites to see how companies and businesses use the tools in the real world and what they have to say about the tools.
This made it easier for me to validate my findings, ensuring that the tools I recommend are worth adding to the list and are grounded in diverse perspectives.
Based on my findings, here are the top wiki software I finalized to add to the list below.
Slite is modern, intuitive, and lightweight wiki software designed for simplicity and efficiency. It helps teams seamlessly share, organize, and collaborate on knowledge.
Whether you’re exploring new options or transitioning from legacy wiki solutions, Slite is an ideal option as it completely removes the learning curve—ensuring hassle-free adoption and getting you going with the tool’s interface.
To get you started with content creation, Slite offers a fast and intuitive AI-powered editor with easy formatting options and a document formatter—allowing you to create a beautiful and well-structured wiki without going through the mundane formatting process. Besides, its folder-based organization makes organizing, finding, and updating content quick and easy.
One of the best features of Slite that makes it a popular wiki software is its robust AI-driven search functionality that supports advanced filtering and allows users to find users' information in seconds—especially when locating the right document is still a significant challenge for enterprises.
This makes Slite particularly efficient for teams and businesses with extensive documentation needs.
Besides, suppose knowledge management is your priority, and your company’s knowledge manager needs help. In that case, Slite’s knowledge management panel helps provide deep insights and analytics into your team’s usage of the wiki—highlighting what’s most read, what’s most searched, and what needs to be added/improved.
If you want to take a deep dive into knowledge management, check out this blog.
Another powerful feature is a real-time collaboration where multiple team members (with no limit) can work on a document in real-time and edit, comment, or add graphics like images, quotes, and charts. This seamless mobile accessibility makes Slite ideal and highly effective for remote–working teams.
Other crucial features of Slite include powerful integrations, granular permission settings, customizable templates, personalized 1:1 onboarding, and dedicated support.
Pricing: The price starts at $8 per month per member and goes up to $12.5 per month per member. It provides custom pricing for companies requiring dedicated account management, security, and read-only roles.
Try Slite’s wiki generator today to learn more.
Document360 is a feature-rich wiki software that allows you to create private and public wiki for your company.
It offers a powerful WYSIWYG editor and a Markdown editor to effectively create and format content, catering to technical and non-technical users and teams.
Whether you want to create product documentation, API documentation, or business glossary for your wiki, Document360 provides pre-built templates for unique cases to help enterprises build a consistent and customizable company wiki.
Some more critical features of Document360 include:
Designed for productivity, security, and scalability, Document360 scales with your organization’s growth—making it suitable for startups, large enterprises, and everything in between.
However, it lacks offline access and offers limited workflow automation compared to other tools.
Pricing: Document360 comes in three different plans—Professional, Business, and Enterprise for growing, mid-sized, and large businesses, respectively. All the plans have custom pricing.
Nuclino is a minimalist yet modern wiki software that is perfect if you’re looking for a lightweight and intuitive solution to build, share, and organize knowledge for your organization.
With a focus on simplicity and a clean interface, Nuclino removes all the clutter and lets you focus on content creation while enabling real-time collaboration. Multiple team members can make notes and edit files. You can also assign tasks, embed files, add flowcharts and in-line comments, and provide real-time updates about document changes.
What’s unique about Nuclino is its visual content organization—offering multiple views to navigate and organize content, including:
Its cross-platform access and compatibility ensure you can create and contribute to content from any location and any device.
It also offers powerful search and navigation, is integration-friendly, and is cost-effective—ideal for small-to-medium-sized organizations prioritizing simplicity, speed, and collaboration.
Pricing: Nuclino's basic version is free, and the Starter and Business plans cost $6 per user per month and $10 per user per month, respectively.
While it strikes a perfect balance between functionality and simplicity, Nuclino isn’t ideal for large organizations with complex and advanced documentation needs. This is because it lacks advanced features like in-depth version control, robust analytics, workflow automation, granular access control, and multimedia support.
Notion is an all-in-one workspace that combines tasks, notes, databases, and wiki functionalities into a single, flexible platform for remote and on-premise teams.
It comes with a highly intuitive drag-and-drop blocks interface that makes customizing, editing, and collaborating on pages a breeze. It also supports multimedia, including images, videos, text, and embedded content from external platforms.
Key features of Notion’s Wikis include:
Learn how to use Notion with our blog.
While it’s customizable and versatile wiki software, Notion has a high learning curve for advanced features, and enterprises with large databases can experience slow performance and load times.
Pricing: The basic plan is free, and the Plus and Business plan costs $10 per seat/month and $15 per seat/month, respectively. If you need enhanced control, security, and scalability, you can choose the Enterprise plan with custom pricing.
Check out our comprehensive blog that highlights the difference between Notion vs Slite.
Similar to Nuclino, Tettra prioritizes simplicity, offering a simple and intuitive interface. It stands out for its AI-assisted search and AI-powered features that facilitate task automation, like tagging documents or suggesting related content.
Content verification is one of Tettra’s features that stands out, where subject-matter experts verify the quality and accuracy of content—preventing outdated information and identifying knowledge gaps to improve content quality.
Tettra also supports Q&A functionality that allows team members to ask questions and save responses for future reference.
Besides, it also offers deep integration with tools like Slack, Google Docs, and Microsoft Teams to make it easier to embed or link external files.
Compared to competitors like Slite or Notion, Tettra, however, limits customization and advanced features, such as extensive formatting, analytics, and scalability. Thus, it is an insufficient option for large teams with technical requirements.
Pricing: If you’re a small team just starting out with knowledge sharing, Tettra's basic plan of $4 per user/month is fine. The Scaling plan costs $8 per user/month for a minimum of 10 users, and the Professional plan costs $7,200 per user/month for the first 50 users.
Confluence is a robust, remote-friendly wiki solution designed for teams of all sizes. It is a popular option among technical teams and offers enterprise-grade functionalities such as compliance control, data residency, and performance at scale.
Here are Confluence’s critical features:
While Confluence prioritizes customization, scalability, and collaboration, many complain of it being slow, clunky, complex, unintuitive, and expensive—making it less efficient for enterprises.
Pricing: The basic plan of Confluence for 10 users is free, and the Standard and Premium plans cost $5.16 per user/month and $9.73 per user/month, respectively. If you need advanced analytics, scaling, and security, go for the Enterprise plan that comes with custom pricing.
Wiki.js is a powerful, open-source wiki software designed for teams requiring a customizable and self-hosted solution for wiki and documentation.
It has one of the most versatile content management systems, with editors that support markdown, a visual builder (WYSIWYG editor), and plain HTML for technical customization.
Wiki.js offers integrations for over 50+ applications and third-party tools, including Dropbox, Google Drive, SAML, and OAuth. Some other crucial features include:
Its customizable, cost-efficient, and developer-friendly nature makes Wiki.js ideal for technical users and developers.
However, since it requires extensive technical, setup, hosting, and maintenance expertise, Wiki.js may not be ideal for smaller teams and organizations with less in-house expertise and would rather go with convenient options like Slite or Notion.
Pricing: The basic plan of Wiki.js is free, and the Team and Enterprise plan cost $4 per user/month and $21 per user/month, respectively.
While a wiki and a knowledge base are often considered similar and used interchangeably, they differ in many distinct ways.
Wikis are primarily designed for internal collaboration—where team members can edit, create, co-edit, interlink, and manage content dynamics. On the contrary, knowledge bases are primarily created for internal and external users with rather structured or static content, like product documentation, FAQs, or help guides.
Another difference is that while wiki pages are often organized hierarchically and can be interlinked to form networks of content, pages in the knowledge base are more rigidly structured, with specific sections and categories to simplify user navigation.
So, a wiki allows internal users and employees to update and contribute to the content; a knowledge base is more like a self-service platform that provides critical information about products and services and can only be accessed and edited by selected authors.
Choosing the right wiki software from the list mentioned above depends on your organization’s type, size, and specific needs. If you’re a small team looking for affordability and ease of use, Nuclino or Tettra are your ideal choices, and they require minimal setup.
If you prioritize scalability with advanced collaboration and customization features, Confluence and Notion are your ideal matches. And Wiki.js is your top choice if you’re a technical geek looking for a technical and developer-friendly solution.
And if all these features—collaboration, customization, scalability, ease of use, cost-efficiency, and organization are your non-negotiables—Slite definitely wins the cake for the best wiki software.
It’s modern, hassle-free, collaborative, and affordable and provides the best AI-driven features you need for your remote team. Besides, it’s also known for its highly dedicated support, 1:1 onboarding, and prompt responses—helping throughout your organization’s wiki journey.
Book a demo today to get started!
Tejal is a freelance content writer specializing in B2B SaaS, blending technical insight with engaging storytelling to drive results. When she's not crafting content, you’ll find her perfecting her coffee or a new baking recipe in the kitchen or flowing through yoga poses.
.png)
