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Project Report Template

Give a clear outline of any project's progress, celebrate the milestones you've hit, and those you didn't quite manage with our project report template.
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Project Reporting Template: Timing, Structure, and Importance

A project report is a team, and sometimes a company-wide document, designed to ensure your project stays on track. It comes at different times throughout a project's life cycle; this largely depends on the project's timeline. For example, if a project will only cover a couple of weeks, then the project report may be delivered regularly in the form of a project status or progress report, compared to a project expected to last a year or more.

How to use our project report templates

The team at Slite is determined to make your work-life more comfortable and for your team to collaborate better. We've put together this project report template to maximize the chances of your project's success.

Feel free to adapt this free report template to your own needs, fill it with personality, and align everyone that needs to be on the same page. (Literally)

Below are some essential tips that can help you write a project management report with our templates.

Start with free report templates

If you're new to project reporting or looking to streamline your reporting process, free report templates can be a great place to start.Using our pre-made template library can save you time and effort while still producing polished, professional-looking reports.

Here are a few templates to start with:

Project status report template
Project summary template
Monthly project report template
IT project report template
New business project report template
Progress report template
Project update template

Modify to your needs

A project report has a clear goal of updating people on the project's progress. However, each project is different and each requires a specific area of focus.

Before you begin to fill in your report structure template, really take a moment to decide what it is you want to say. This template is designed to be a guide; it is not the be-all and end-all of project reporting structures.

If something doesn't work for you or is not relevant to the project at hand - scrap it. At the same time, if you want to add something you feel is missing, go right ahead. Let this template be your starting block, not the finish line.

Pro Tip: Ask key stakeholders what they would like to see to finalize the project report template before writing it. This will help you structure and prioritize your information.

Gather more thoughts and ideas

No project report template should be done alone. In fact, they’re better when you get a little help. A project manager can't know the ins and outs of every single task within a massive project. Ask your team what's going on and request that they leave comments on the areas of which you don't have such an in-depth view.

This action places trust and ownership on team members, making them feel more responsible for the project's overall success. Repeat until you're satisfied with the final project report template.

Keep in mind who you're writing for

It's worth noting that different people from different areas of the business— and even those outside of the business— will end up reading this report. Consider who you're writing the report for before you dive in:

-Project Stakeholders

-Project Team

-Project Sponsors


-Finance Team


-Project Management

Keep updating the template

Slite's editor lets you modify your business project report format. You can track changes, create new versions, and cut and paste information from previous reports into the format of your project report.  With Slite's version control and search features, you don't have to worry about losing your documents.

Pro Tip: Train the reader to expect the same project reporting structure every time. That way, they'll know where they need to look for the information they want to know.

Share Your Project Report

Lastly, distribute your report wisely. How will you be sharing your information? Make sure it doesn't get lost in someone's inbox and ensure a communication line that lets you know people have read the report. Communication is king, queen, and everything in between.

Key elements of a project report template

Top level summary

The top level summary of project report templates summarizes key points, highlights the major points of the report, and includes important information so the reader can get a basic idea of what is going on before reading the full report.


Your project report template timeline gives teams the steps needed to complete your project on time. Your timeline should provide assignments, priority levels, milestones and an overview of the required tasks so that all team members stay on the same page.


The project final report template must include target outcomes, projected target completion date and the actual completion date. This shows how your team performed based on the project metrics.

Project evaluation

Project evaluation is an important part of every project report template. It lets you assess project quality and success, shows if the project is running on schedule and within budget, and helps you evaluate team performance and spot roadblocks.

Other components

The best project report templates include space for videos and images to help team members grasp information quickly. If necessary, you can also include other notes as a side report.

Why you need project report templates

As a project manager, a project management reporting template can do wonders in maintaining a clear overview of your project and the overall progress it's making. It's not only an opportunity for you to better understand the project but also a chance to showcase your hard work.

Build project "business cases"

A project report allows a project manager to build a micro-business case for any extra resources or budget they may need to help overcome project roadblocks or predicted risks.

In order to make the process easier, project managers can create a project reporting template that includes the necessary information to build a business case and request additional resources or budget to ensure project success.

Keep teams aligned

The core project management team will have to use your project report as a guide throughout the project— ensure they're as informed as can be.

A professional report template streamlines reporting processes by saving time and effort. Your team can focus on content instead of formatting. Standardized weekly activity report templates help keep teams on the same page and make it easier to identify trends and issues.

Track & report on changes easily

Any significant changes within the project roadmap should be in your reports. Anyone will be able to look back and identify a core factor in a project's success or failure using these reports.

Using project management report templates can facilitate tracking of changes over time, allowing project managers to quickly and easily document and analyze progress, setbacks, and adjustments made throughout the project lifecycle.

Provides a consistent structure for reporting

A report structure template will change each time it's delivered, and it's normal for the priority of the report to shift— it has to address the most topical things at hand.That being said, your format of project reports remains mostly the same. People will be reading these reports a lot, and if you're constantly changing their structure, it could result in important project information neglected.

Bring clarity to your team with Slite's project report template

Slite's project report templates provide a structure for organizing project information. Our templates are ready to be used as is, but give you the flexibility to make the necessary changes and cover everything that stakeholders need to know, with security features that let you control who can share and edit the document.

Questions & Answers

What Is a Template?

Templates are structured docs with pre-filled content to help your team beat the blank canvas. Slite comes with a library of project report templates for all of your workflow needs. From meeting notes to handbooks, team members can use, edit, create, and share any template in your Slite workspace.

How Do I Duplicate a Project Report Template?

Click or tap the "Duplicate" button at the top-right of the template or "Start with this doc" to add the template to your team's workspace (or create a new workspace and get started!).

Where Do I Find Project Report Templates in My Workspace?

You can find the Templates library when you scroll to the bottom of the left sidebar in Slite. The templates shown there will be available to use and edited by everyone on your team. When you create a new empty doc, you'll also see an option to "Use a template". This button will open the template picker and let you browse through the project report templates your team has created as well as the suggested templates from Slite.

Can I Create a Template in My Workspace?

Yes, you can create a new template from any doc in your workspace. With the doc open, click on the three dot "More" action menu in the top right to find the "Save to templates" action.

How Can I Re-Use the Same Project Report Template for Recurring Events?

Funny you should ask. Yes! In Slite, you can automatically create recurring docs to manage your team's regular meetings, stand-ups, or check-ins. Use a template so each new scheduled doc created will be pre-filled with the structure, prompts and tagged people that you need.

How can I share my Project Report Templates with the Slite Community?

Use this form to submit your favorite project report templates to us! We'll review it and get in touch with you before sharing it with the world.

How to Write a Project Report Template?

Here’s how you can write an effective project report in 7 steps, using our project report template as a guide.
1: Define Your Project Goals and Objectives.
2: Keep Your Target Audience in Mind.
3: Write the Outline.
4: Create a First Draft.
5: Fine-Tune Your Analysis.
6: Recommend Next Steps.
7: Polish Grammar and Spelling for Distribution.

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